po administrator.

• Purchase Order Management:

1. Formalizing contractual relationships with vendors through accurate and compliant Purchase Orders (POs).


2. Ensuring POs are properly approved according to the Financial Authority Matrix.


3. Releasing POs to vendors in a timely manner, ensuring all approvals are secured before the execution of services or delivery of goods.

• Stakeholder Collaboration:

1. Building strong relationships with the purchasing department and other internal stakeholders.


2. Gathering indirect purchasing requirements, verifying completeness, and expediting purchase requisitions within established procedures.


3. Acting as a key liaison between internal customers, procurement teams, and vendors to resolve queries efficiently.

• Vendor Qualification & Compliance:

1. Supporting Non-Production Procurement (NPR) buyers in vendor qualification processes.


2. Coordinating administrative verifications before onboarding new vendors.


3. Ensuring full compliance with internal policies and external regulations.

• Operational Excellence & Continuous Improvement:

1. Processing Indirect Purchase Requisitions for third-party suppliers and internal purposes with accuracy and timeliness.


2. Generating regular reports and ensuring service quality standards are met.


3. Staying up to date with new company processes and initiatives.


4. Supporting the transition to a new ERP system (IFS), proactively adapting to changes in the Purchase-to-Pay process.


5. Additionally, you may be assigned other related tasks and ad hoc reporting requests as required.

As a PO Administrator, you report to the BAS Administrative Tower Lead and are expected to demonstrate strong organizational skills, attention to detail, and the ability to work independently while ensuring high levels of service quality and confidentiality.

• Minimum of 1 year of experience in a Shared Services environment


• Fluent in English (additional languages are a plus)


• Solid understanding of computer basics (Windows, Excel, Word, Email, and Internet)


• Excellent interpersonal skills, friendly and outgoing personality who enjoys assisting others


• Strong communication skills and ability to interact effectively with stakeholders


• Problem-solving mindset with a ‘can do’ attitude


• Ability to exhibit patience and empathy when handling vendor or internal inquiries


• High attention to detail and quality, with a sense of urgency for quick resolution


• Ability to adapt to change and work efficiently under new processes


• Capability to work both independently and within a team, demonstrating resourcefulness

Temporary Employment Contract with Randstad for 6 months, with possible extension

Base Salary: 22,400€/gross
Food allowance: 9.60€ per day
Transport allowance: 40€ per month

Workplace: Leça do Balio - hybrid model of work 

Work in an international environment with a variety of challenges
Opportunities for career growth & development
The chance to be part of a business transformation with new ERP implementation