procurement admin - french.

About the job

We are looking for a Purchasing Administration Specialist to join our brand-new Shared Services Center (SSC) in Lisbon. In this role, you will execute daily purchasing back-office operations, maintain accurate procurement master data, and resolve transactional discrepancies to support buyers, suppliers, and internal stakeholders across international entities. Acting as a key operational pillar within the Procure-to-Pay (P2P) environment, you will drive service delivery, process standardization, and continuous improvement across our global operations.

Key Responsibilities

● Master Data & Contract Administration: Maintain purchasing master data (PIRs, source lists, quotas, pricing) and contract updates in SAP S/4HANA, ensuring complete accuracy, traceability, and audit compliance.

● PR/PO & Transactional Support: Process purchase requisitions (tooling, overcosts, operational needs), validate request completeness, and follow up on purchase order (PO) acknowledgements with suppliers.

● Invoice Discrepancy Resolution: Conduct first-level analysis of invoice errors (price, quantity, Incoterms, payment terms) using VIM workflows, coordinating directly with Buyers, Accounts Payable, and Suppliers.

● Supplier Governance: Manage supplier creation, extension, and modification requests, verifying completeness and supporting compliance/bank-detail controls.

● Process & Service Delivery: Execute daily activities according to SOPs and SLAs, participate in backlog reviews, and identify opportunities for process simplification, standardization, and automation.

What We Are Looking For

Experience: 2+ years of initial experience in Purchasing Administration, Procurement Operations, Master Data, Accounts Payable support, or a Shared Services (SSC) environment.

Languages: Fluent English is required. French is strongly preferred due to direct interaction with the French operational scope.

Systems Proficiency: Hands-on experience with ERP systems (SAP S/4HANA and SAP Ariba preferred; VIM workflow and strong MS Excel skills are a plus).

Domain Knowledge: Solid understanding of the Procure-to-Pay (P2P) cycle, purchasing parameters, contract structures, Incoterms, and payment terms.

Mindset & Competencies: High level of rigor, detail orientation, analytical thinking, and the ability to work autonomously within an international, multi-site environment.

What We Offer

The opportunity to lead a strategic global transformation project.
A key leadership role with high visibility across all regions.
Exposure to multinational operations and collaboration.
Career progression within a growing and innovative finance framework.