executive assistant.

Maintain the principal’s business calendar;
Anticipate the principal’s needs and take immediate, thoughtful action;
Respond to invitations and add events to calendar as needed;
Coordinate travel arrangements;
Assist principal in planning and coordinating special events;
Oversee and manage the household staff schedules;
Maintain file systems including those for household operations, warranty manuals, household equipment;
Take ownership of work; think strategically and be resourceful;
Perform internet research as needed for the principal;
Establish and maintain hard copy and electronic files;
Create and manage a current database that includes friends, business contacts, and
relatives;
Run personal and household errands as needed;
Provide white-glove, concierge style service with restaurants, shopping experiences;
Scheduling of personal appointments;
Researching and locating top medical professionals for consultation;
Arrange, confirm, re-schedule and follow-up on personal appointments;
Manage personal needs including making dinner reservations, locating theater tickets, ordering flowers and sending gifts;
Plan, manage and maintain all aspects of the client’s schedule, including serving as the primary point of contact for all scheduling and meeting requests;
Communicate directly and on behalf of the client with external organizations and partners;
Assist with the management of finances and expenses;
Resolve issues and troubleshoot a variety of situations;
Assist with other daily requests and tasks, including composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Work experience as an Executive Assistant, Personal Assistant or similar role;
Excellent written and verbal communication skills;
Ability to pay attention to detail and multitask;
Discretion and confidentiality;
Excellent MS Office knowledge;
Fluent in english and portuguese;
Availability to work at flexible hours;
Dynamic and proactive.

Innovative and challenging project.
Attractive package (includes accommodation costs).